September 2021 DRAFT Minutes
WITHERN WITH STAIN & TOTHILL PARISH COUNCIL
Draft Minutes – Parish Council meeting 28thth September 2021, 7pm, Withern Village Hall www.withernstain.uk
Present: Cllr Acklam (Chairman), Cllr Blomley, Cllr Harvey Brown, Cllr Donner, Cllr Jenkinson, Cllr Pocklington;. Two members of the public were present.
• The subject of the proposed Nuclear Waste management site at Theddlethorpe. It was agreed that a fully publicised public meeting will be held 9th November 2021 to hear all concerns and support for this from residents and decide on a Parish Council response then.
• Suggestion was made that a petition was started on the government website as this will have more weighting to be discussed at parliament rather than just going to LCC.
The public session was closed at 19:15
9. Apologies: – Cllr Osbourne
10. Declarations of interest not previously disclosed – none.
11. Minutes of the meeting of 28rd May 2021: it was RESOLVED to adopt the draft notes as minutes. (pFDJ sAJ)
12. Update from those minutes :
Previous Clerk) was going to write to LCC about the resurfacing of the road – need to confirm if this has been done since his resignation as clerk.
13. Update from LCC or ELDC: None
14. Clerks Role and Sharing of Duties:
a. Approval was given to go ahead with the recruitment of a new Parish Clerk (pJHB, sFD)
b. Approval was given to go ahead with the putting any new candidate onto the LALC Clerk training courses(pHP, sJHB)
c. In the mean time duties of the clerk to be split as follows:
Simon Acklam – Accounts, Agenda
Alexandra Blomley – Correspondance
Shared responsibility – Minutes of the meeting
15. Clerks Equipment:
a. Laptop: It was agreed that anyone taking on the role of clerk should review the suitability of the current laptop and come back with recommendations
b. Mobile Phone for Clerk: was resolved that a dedicated phone is needed for the clerk. Was also discussed if it is possible to get contacts list from the previous clerk Suggested a PAYGO mobile is purchased (pSA, sFD)
16. Financial:
It was resolved to pay the following and produce cheques for signature:
Information Commissioners Office (pAJ/sFD)) £40.00
Robert Aldrich (Grounds Maintenance) (pHP,sHJB) £413.50
S Acklam (website domain name) (pAJ,sJHB) £11.99
S Acklam (2round trips to CSL 56miles @45ppm)(pAJ,sFD) £25.20
Royal British Legion (contribution remembrance wreath)(pJHB,sHP) £20.00
17. Village / Parish Council website: – this is a valuable resource for posting minutes of meetings, bus timetables, village hall bookings. This needs updating and hosting needs to be paid for £29.95. Links to the DNS server need to be updated as we own the domain name – email received from hosting service Spanglefish
Cllr Blomley to review the current provision and put together a proposal for the updating of the website
18. Planning: None received.
19. Speedwatch: This has been on hold since the start of the pandemic. Though we already have some volunteer we will need to recheck if these people are still willing to take part. Ideally we will need more people involved to make this effective and so a call for further volunteers will be made at the next PC meeting.
£40 cheques was sent for training – new Clerk check if this has been cashed
20. Rememberance Service: Cllr Jenkinson to represent the Parish council at the service – Sunday 14th November 10am
21. Any other matters for general discussion and/ or inclusion in the next agenda
Review of Standing Orders Review of Financial Regulations
Theddlethorpe Nuclear dump proposal Annual Litter Pick Date
22. To confirm the dates of the next meetings: 9th November 2021
14th December 2021
1st February 2022
The meeting closed at 20.20.