2024 - 2025 Parish Council Meeting Agendas

Agenda Annual Parish Council Meeting - May 2024

WITHERN WITH STAIN & TOTHILL PARISH COUNCIL

https://withernstain.parish.lincolnshire.gov.uk/

Parish Clerk:                                                      Email: parishclerkwithernstain@gmail.com

Sarah Kennett                                                    (parish clerk withern stain at gmail dot com)

                                                                                                                                                  

The ANNUAL Meeting of the Parish Council is scheduled for Tuesday, 28th May 2024, in Withern Village Hall.

Before the commencement of the meeting at 7 pm, there will be a 15-minute public session; public members may raise matters of concern with the council during this session. The Parish Council meeting will commence as soon as possible after the public section.

Once the Parish Council meeting commences, members of the public may only speak if at the discretion of the Chairman to clarify a point.

Sarah Kennett                                    Clerk and RFO                         22nd May 2024

A G E N D A

  1. Election of Chair– to elect a Chair and sign the declaration form
  1. Election of Vice-Chair – to elect a Vice-Chair and sign the declaration form
  1. Confirm the Clerk as the Responsible Finance Officer for FY2024/25
  1. Current Vacancies and Co-option – Currently 1 vacancies
  1. Apologies for absence
  1. Review of declarations of interest
    1. All councillors are to review the declarations of interest forms on file
  1. To approve the minutes of the previous meeting – 16th April 2024
  1. Correspondance (if any)
  1. Update from those minutes (if any available)
    1. GDF
    2. NG upgrade
  1. Updates from EDLC and LCC representatives
  2. Planning applications (if any)
  1. Gov.uk email and website address
  1. Pavements in the village
  1. Litter pick October
  1. AGAR forms 2023/2024
  1. Insurance quotes
  1. Financial:
    1. To approve/pay the following and produce cheques for signature:
      1. Clerk Salary - May                                   £126.40
      2. HMRC                                                           £2.00 (Set up DD)
    2. Annual Governance and Accounts Return (AGAR)
      1. To approve Internal Audit  - £35 depending on the work needed
    3. To approve the Bank Reconciliation for year-end and Accounting Statement 2022/2023 and Annual Governance Statement
  1. Speed watch update
  1. Any other matters for inclusion in the next agenda  
  1. Dates of next meetings:
  1. Annual Parish Council Meeting 28th May
  2. Annual Parish Meeting 28th May
  3. 9th July 2024
  4. 20th August 2024
  5. 1st October 2024
  6. 12th November 2024
  7. 17th December 2025
  8. 4th February 2025
  9. 18th March 2025
  10. 29th April 2025
  11. 27th May 2025 – Annual Parish Council Meeting