Minutes September 2023
WITHERN WITH STAIN & TOTHILL PARISH COUNCIL
www.withernstain.uk
Parish Clerk: Email: parishclerkwithernstain@gmail.com
Sarah Kennett (parish clerk withern stain at gmail dot com)
MINUTES – 19th September 2023
Attendees: Cllr Simon Acklam (chair), Cllr Jackie Harvey Brown, Cllr Fred Donner, Cllr Alan Jenkinson
Also: Sarah Kennett (Clerk), Cllr Noi Sear (LCC), 4 Members of the public
Meeting Started: 7 pm for the Public Meeting
Question regarding the pub and dates for Speed watch
54. Apologies for absences – None received. Alexandra Blomley has resigned due to personal commitments
55. Review of declarations of interest – None
56. To approve the minutes of the previous meeting – 8th August 2023 –
a. Approved AJ Proposed Seconded JHB
57. Update from those minutes
a. Theddlethorpe – no community partnership meeting been held since the last meeting so nothing new to report.
b. Cllr Acklam reported that LCC and ELDC have stated that there will be a test of public support by 2027.
58. Updates from EDLC and LCC representatives
a. No ELDC representative present
b. LCC – Cllr Noi Sear –
i. Chalk lane is completed and on schedule. Resurfacing works out cheaper than the pot hole scheme. Residents are pleased with the results.
ii. County has got extra money for the highways.
iii. Speed limit they will look to move the speed limit. Noi has asked that the speed watch data is sent to her so that she can share this with the Highways. The speed watch co-ordinator will send the data to Cllr Sear.
iv. Cllr Sear has agreed to join the Speed watch group.
v. There is still carbon capture proposals for the Theddlethorpe site.
59. Planning applications – None
60. Financial:
a. To approve/pay the following and confirm the online payment with signature:
i. Clerk Salary - September £115
ii. HMRC £3.40
iii. To be Paid: Proposed SA and seconded FD
b. Bank Reconciliation as of 19th September 2023 – Current funds in the account £6063.03 approved as the funds in the account. Agreed SA and JHB
61. Review of Standing orders, Financial regulations, code of conduct, asset register and organisation chart as per audit.
a. Approved as reviewed documents: Agreed by all Cllrs Present
62. Speed watch update
a. The latest speed watch caught someone doing 60pmh in the village opposite Gold Lane.
b. We have eight new possible volunteers to be trained.
c. This is a good way to reduce speeding in the village, we are seeing a change in the speed from the cars coming past.
63. Litter Pick – 7th October 2023
a. 10 am all volunteers to help out. A public member has offered a tractor and trailer to help pick up rubbish.
64. Red Lion Development update
a. Question being referred to ELDC regarding the fencing at the front of the property.
b. Members of the public were asking about the development.
c. Community facilities have been talked about.
d. The clerk advised that no support or decisions are made until plans are drawn up, and the neighbourhood development plan is applied.
e. A survey has been put out to ask about facilities that would be needed and possible volunteers.
f. We need to be clear on what facilities the village would like. Members of the public suggested a general meeting. Information will be in the newsletter
g. Post office would be ideal to have in the village. The problem is that this is a commercial enterprise, and we do not influence the Post Office service in the village.
h. Discussion was had about listing the pub as an Asset of Community Value. It was decided that, at this point, we would not apply because we are willing to work with the developers to give the community a tangible asset for the community.
65. Footpath to Gayton – steep incline before the bridge
a. SA had a comment about the walk-up to the bank. There used to be wooden steps to get to the bridge.
b. FD also said that the footpath is very overgrown further down.
c. LCC website has a reporting mechanism for footpath issues. Clerk to report issues via this method.
d. SA asked that the new website have links to common issues and where to report them.
66. Flooding on the main road
a. Flooding opposite Chalk Lane is still an issue.
b. Clerk to report it on fix my street
67. Bus Shelter refurbishments
a. Cllr Henderson Blair has been following this up. No new updates at the moment
68. Speeding signs in the village and the position of the SIDS
a. The solar panel has meant that charging is not needed.
b. Solar panel to be considered for the other SID. The current position would mean that the SID would not get sun.
c. SA and FD will consider another location.
d. Will speak to the electrician about installing a solar panel on the other unit.
69. Remembrance donation – SA proposed, FD seconded, that AJ get the wreath sorted for the remembrance
70. Dates for future meetings
a. 23rd January 2024
b. 5th March 2024
c. 16th April 2024
d. 28th May 2024
71. Any other matters for inclusion in the following agenda
a. ICO Fee Approval - £35 DD
b. ELDC approval – Elections £48.50 – pre-approved online
c. Precept, Budget and run rate
d. Theddlethorpe
e. Speed watch
f. Red Lion
72. Dates of next meetings:
a. 31st October 2023
b. 12th December 2023
Meeting Closed 19:50 pm